Five Ways to Secure your E-Mail

Five Ways to Secure your E-Mail

By   09:01   1 comment:

Concerns have been raised after hackers exposed months of e-mails of Sony employees The Sony hack, the latest in a wave of company security breaches, exposed months of employee e-mails. Other hacks have given attackers access to sensitive information about a company and its customers, such as credit-card numbers and e-mail addresses. One way hackers can sneak into a company is by sending fake e-mails with malicious links to employee inboxes.

Here are five simple steps to make your e-mail more secure and limit the harm a hacker can cause:

1. ARCHIVE EARLY & OFTEN

Most corporate e-mail systems allow people to set up regularly scheduled archiving so that e-mails are moved off of the server after a certain number of days.

You can still check archived e-mails on your work computer, but they are no longer easily accessible on websites outside the office or on your phone. That limits hackers’ ability to access those e-mails too. You can make exceptions for e-mails that you want to keep in your active inbox, and they won’t be archived.

2. GET ORGANISED

As e-mails come into your inbox, deal with them. Sort them into folders. This segments your data, requiring an attacker to know which folder to go to, or to take multiple steps to search for wanted information.

Paired with archiving, it also ensures that what the hacker does compromise is limited and known for any future damage assessment. Sensitive information can also be removed from your inbox. For example, delete an e-mail and save what you need to your hard drive or an external drive.

3. KEEP WORK AND PERSONAL MAILS SEPARATE

Don’t use your work e-mail for personal e-mail or activities online. That limits details a hacker can glean about you to conduct more sophisticated attacks targeting you as the entryway into your company’s system.

For example, hackers can learn about your shopping habits or personal hobbies and use those to send a phishing e-mail that appears to come from websites you bought goods from or read frequently.

Phishing messages route you to a fake address and allow hackers to gain access to your system.

4. DON’T CLICK ON UNEXPECTED LINKS

If you receive an e-mail with a link or attachment you weren’t expecting, send the person a separate e-mail asking whether the first e-mail was legitimate.

For links from companies such as banking institutions, hover your cursor over the hyperlink or right—click to show the link’s final destination. Before you click, make sure the address that pops up when you hover over the link matches where the hyperlink says you’ll be sent.

If unsure, use a new window and physically type in the website’s address to conduct your business.

5. IF YOU SEE SOMETHING, SAY SOMETHING

If your e-mail is acting up or a link or attachment strikes you as strange, forward it to your IT department as quickly as possible. Your attention and fast response may prevent someone else at your company from making a mistake. Source: The Hindu

The group responsible for the Sony Pictures hack has apparently sent a new message that mocks the FBI for its investigation into the devastating cyberattack.

An email claiming to be from Guardians of Peace, the group that took credit for last month's attack on Sony's systems, was sent to journalists early Saturday. The email, titled "The data you are interested in," included a link to a Pastebin page with a so-called "Christmas gift" message taunting the law enforcement agency that on Friday officially named North Korea as the source of the hack.

"The result of investigation by FBI is so excellent that you might have seen what we were doing with your own eyes," reads the message, which then links to a YouTube video. "We congratulate you success. FBI is the BEST in the world."

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Hide Your Real Identity Online With Disposable Email Address In Yahoo Mail

Hide Your Real Identity Online With Disposable Email Address In Yahoo Mail

By   10:35   No comments:

If your Inbox is full of spam message or you don’t want to become a victim of Online Identity theft then you should consider using Disposable Email Address which will hide your real identity online. There are lots of online services which provides Disposable Email Address but those services are not reliable. But you can use your Yahoo Mail Account to create up to 500 address which is more then enough for you.

Here is what we need to do to create a Disposable Email Address In Yahoo Mail:

• Log-in to your yahoo mail account.
• Click on the “Options” button which will show you a drop-down menu, where you have to select “Mail Options”. This will bring up your Mail Options and will be showed as a Tab on your main interface. See the Screenshot below.

• In this window select “Disposable Addresses”
• You will have to select your Base Name. This base name is going to be in every Disposable address so don’t forget to choose an anonymous name.
• In the Next step You will be asked to write a keyword for creating a temporary email address. Try to use any simple words which will help you to remember it easily. However there is no restriction and you can use any word you want.
• In this step you can also specify where you want your mails to be sent. You can choose your main Inbox or any custom folder that you have created or even you can directly send it to your spam folder.

To reduce the spams you can select the “Use SpamGuard” option and click save to create your temporary email address.

That’s all.. You can delete these Disposable addresses whenever you want and can create up to 500 temporary email addresses different keywords.

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Most Essential Email Etiquettes

Most Essential Email Etiquettes

By   11:46   No comments:

Email has become the most widely used medium of communication within the business world and is becoming increasingly critical to the success and productivity at work. Hence, it is essential to ensure that every email is purposeful and meaningful to both the sender and the receiver.

We are pleased to share with you some simple and useful tips that you need to keep in mind regarding professional e-mail conduct. We have categorised the tips into two broad sections for your ready reference.

Composing Email

1. Use the subject field to indicate content and purpose, this helps to clarify what your message is about and may help the recipient prioritize reading your email.

2. Just like a written letter, be sure to start your email with a greeting. (e.g. Dear, Hello, Hi, Sir, Madam).

3. Your e-mail message reflects you and your company, so traditional spelling, grammar, and punctuation rules apply.

4. Write clear, short paragraphs and be direct and to the point, professional alike see their email accounts as business. Clearly identify the recipients, need. to be mark in ‘To’ and ‘CC’. Include the address in ‘TO’ for those you would like a response from. Include the address in ‘CC’ for those whom you need to inform.

5. Don't use BCC to keep others from seeing who you copied; it shows confidence when you directly CC anyone receiving a copy.

6. Do use BCC, however, when sending to a large distribution list, so recipients will not have to see a huge list of names.

7. Try to use one recipient in ‘TO’, multiple recipient may create confusion among all.

8. Use Bold/Underline sparingly and only when on the matter that needs to be highlighted, avoid using Capital Letters. Use brackets to explain the topic with Italic font format, e.g. Tomorrow (1 January 2012).

9. Include Name, Department, Company, Address and official contact number in your email signature.

Responding/Replying of Email

1. Use ‘Reply to All’ carefully, only if it is very important to use.

2. Remove the recipient not require in your reply.

3. Try to respond within a reasonable period, though "reasonable" will depend on the recipient's expectations and the subject being discussed.

4. Make sure your reply contains all responses requested in an email, to avoid multiple emails.

Some final tips

Remember that e-mail is not private.  E-mail is considered company property and can be retrieved, examined, and used in a court of law. You might also inadvertently send something to the wrong party, so always keep the content professional to avoid embarrassment.

Finally do not forget the value of face-to-face or even voice-to-voice communication. E-mail communication is not appropriate when sending confusing or emotional messages. Please feel free to post your comments on this page if you require any clarification.

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Outlook Express Can Compact Messages | How To Disable This Message

Outlook Express Can Compact Messages | How To Disable This Message

By   00:00   No comments:

“To free up disk space, Outlook Express can compact messages. This may take up to a few minutes”. And even after compacting, you may receive this message every few minutes.

This message may be irrelevant, if you do not use Outlook Express, and therefore have no messages to compact. and if you do not need to free up disk space as you may be using only few % of your disk space. If this is the case, what is the way to get rid off this very irritating message.

The problem is, Microsoft removed background compaction from Outlook Express in Windows XP Service Pack 2.   It caused too many problems. But, background compaction is a different issue than the one we're discussing here, which is "To free up disk space, Outlook Express can compact messages."

To turn that message off through Outlook Express Settings,

• You will have to open Outlook Express,
• Click on Tools, Options
• Then on the Maintenance tab at the top.
• Look for the “Compact messages in the background” checkbox in the “Cleaning Up Messages” section and remove the checkmark.

If you cant succeed in the above method, try Try resetting the compact count in the registry:

Warning: Incorrectly editing the registry might damage your system and prevent Windows from starting. Before doing it, back up your important data, make a restore point, and make sure you know how to repair a damaged system. Before making any changes to the orginal default settings, it is advices to create a System Restore settings. Follow this link for details on Using Windows System Restore.

• Start the registry editor.
• Open this key:
  HKEY_CURRENT_USER\Identities\{identity}\Software\Microsoft\Outlook Express\5.0
  where identity is a string of letters, numbers, and dashes.
• Set the value of Compact Check Count to 0.
• Close the registry editor.

This error may occur as Outlook Express is indexed by Windows Search even when Outlook Express is not in use on Windows XP. If that is the case, one of our friend have already discussed this in his blog, Just follow the link for a fix.

For more information, see Why You Should Let Outlook Express Compact Messages When It Asks You .

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Tips To Keep Your Computer And Data Secured And Safe

Tips To Keep Your Computer And Data Secured And Safe

By   19:41   No comments:

The most valuable asset of any people or an organization is data. Loss of data results in a significant loss of revenue. While the importance of data is based on its value to an individual or an organization, effort spent to create it, the costs involved and often the significance of the data/information is not realized until it is temporarily or permanently unavailable.

Organizations have realized that the investment required to provide information protection is far less than the cost derived from the lack of information availability, accessibility or recoverability. But investment alone is not enough for protecting the data. As the computer user our part is more important for the data to be same and secure along with the computer.

If you have anti-virus software installed in Windows 7 and UAC enabled, your operating system should be perfectly secure. However, the weakest link in all computer security will always be the user. Here are my top tips for avoiding the user errors that can undermine your computer’s security.

Keep Your Anti-Virus Software Up to Date
First things first: Make sure you are protected from external attacks by installing anti-virus software.

Make Sure You Have a Good, Up-to-Date Firewall

Just as important as anti-virus software is a firewall. This is your first line of defense against attack from outside. Again, you need to make sure it’s kept up to date as well. If you’re running Windows XP, don’t rely solely on the built-in firewall; it’s not enough.

Get Anti-Spyware Software

Anti-spyware software isn’t like a firewall or anti-virus software. There’s no reason why you couldn’t install all three packages. The more protection you get, the better. But make sure you keep them up to date. Also note that most of the free packages will require you to run regular scans manually.

Keep Windows Up to Date

It’s essential that you turn on Windows Update and leave it on. Updates are released by Microsoft on a monthly basis and, although some might require you to reboot your PC, the slight inconvenience is well worth it for the added security and peace of mind.

Keep Your Software Up to Date

Make sure you regularly check for general and security updates for the software you use the most. You can find these on the manufacturers’ websites.

Always Check Email Attachments Before Opening Them
It’s always a good idea to check all email attachments for viruses. Save them to your hard disk first, then, in Windows Explorer, right-click the file and select Scan With [Your Anti-Virus Software] before you open it. If you receive a suspicious-looking email attachment from someone you know, you could email that person to ask if she did intend to send it to you. It could be that a virus on her computer has forwarded itself to people in her address book, in which case she would probably like to be notified.

Use a Secure Internet Browser
Browsers like the latest versions of Firefox or Internet Explorer provide much of the protection you need. In Windows 7, the protected mode in Internet Explorer that denies any software running in the browser access to the rest of the operating system is an extra bonus.

Get Spam and Phishing Filtering for Your Email Software
Everyone knows what spam is. Phishing emails, however, are the messages that purport to be from a real bank or credit card company asking you to type your personal details into a website. I’ve seen some of the most net-savvy people caught out like this.

Never Click Anything You Don’t Explicitly Mean To

If you haven’t gone to a website with the express intention of clicking items, maybe to install a browser plug-in or get a specific download, for instance, never click anything unless you know exactly what it is. Beware of reputable websites, such as YouTube, where viruses are occasionally posted disguised as a codec that is required to play a video. If you are ever in doubt, simply don’t click it!

Look for the Padlock or the Green Bar

When shopping online or when visiting any website that requires you to enter personal information, look for the padlock, which is a visual method for your browser to tell you that the website is encrypting any data sent back and forth using a valid security certificate.

What browser you use will determine where this is located. The latest security convention in browsers is to color code the address bar. The address bar is displayed as green if the site is okay and orange or red if you should use caution or avoid the site.

Not all web browsers will use colored address bars, and they may display the padlock in different ways and in different areas of the browser. You should refer to the Help menu for your specific browser for more advice on this. Never Give Private Details Online Unless You Have To Shopping for a credit card or car insurance is one thing, but many websites will unnecessarily ask for personal details that too many people are all too willing to give away. At best, these details are used to send you spam; at worst, they are used to steal your identity.

Keep Backups

Make sure you keep regular backups of your data somewhere away from your Windows installation, maybe on an external USB hard drive, for instance. Windows has a built-in backup utility (which is much improved in Windows 7), but third-party packages offer backup solutions, too.

Keep the Driver CDs and Manuals for Your PC

Always safeguard the discs and manuals that come with your PC. These will prove invaluable if Windows ever needs to be reinstalled. Make sure you keep them somewhere safe and together.

Keep Windows Maintained

You will have much more fun on your PC if you keep it tidy and maintained. Make sure you uninstall programs you don’t need, use the built-in tools or third-party tools to remove unnecessary files, and keep the registry clean.

Be Careful When You Throw Away Your PC

When your PC comes to the end of its useful life, make sure you download a utility that will securely erase the hard disk by overwriting the data several times. If you can, also remove the erased hard disk and dispose of it separately. Discarded PCs can contain a wealth of sensitive information that makes them a bargain find for identity thieves.

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Advantages Of Having An Facebook Email Address

Advantages Of Having An Facebook Email Address

By   12:15   No comments:

With no boundaries to stop, Facebook has already into the prime mean of internet – An Email Service for its users.  But, Why would one want to set up a Facebook email address and How does email work with messages?  What ever it is, first you need to create your Facebook email to know and to learn further on this.

If you have not set up your Facebook email till now, here are the steps to do so.

To set up a free @facebook.com address, go to your Messages view and click the "Claim your Facebook email" link.

Your email address will match your public username, for example:

Profile: facebook.com/username

Email: username@facebook.com

If you don’t have a username yet, you can choose one when you create your email address.

Once you set up your email address, people can email you using any traditional email system (e.g., Hotmail, Yahoo or Gmail), and the emails will be delivered to your Facebook Messages. When you send messages to external email addresses, the emails will be formatted to look like Facebook messages, including your name, your profile picture and your message.

Benefits Of Facebook Email Address:

There are many benefits to claiming your Facebook email address:

• It’s free and easy to set up.

• Having your email integrated with your messages, chats and texts makes it easier to check them all at once. And if you’re looking for a message later, you don’t have to worry about how it was sent since all your different types of messages are in one place.

• Your Facebook messages are compatible with traditional email systems (e.g., Hotmail, Yahoo or Gmail). When people send you emails from these external systems, they’re delivered directly to your Facebook Messages. And when you send messages to external email addresses, they’re formatted to look like your messages on Facebook, including your name and profile picture along with your message.

• Owning your @facebook.com address makes it easier for friends and family who are not on Facebook yet to connect with you.

• Your other email addresses may change over time, but your Facebook email never does.

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Web Based E-Mail Vs Windows Based E-Mail | Advantages And Disadvantages

Web Based E-Mail Vs Windows Based E-Mail | Advantages And Disadvantages

By   20:10   No comments:

A Web browser turns the Internet into a multimedia magazine, but an e-mail program turns it into your personalized post office, where you never need to fumble for a stamp. Windows 7, unfortunately, leaves you fumbling for something else: an e-mail program to send and receive your e-mail.

To replace your missing e-mail program, Microsoft hopes that you’ll download and install Microsoft’s free Windows Live Mail. You’ll find mentions of Windows Live scattered throughout the Windows 7 menus, just begging for a click.  But before that, we beed to understand E-Mail Options in Windows 7.

E-mail programs come in two types: programs you fiddle with on a Web site and standalone programs that run on your PC. Both varieties attract fans, for various reasons as stated below.

Web-based e-mail

Web-based e-mail programs, such as those offered by Google (www.gmail.com), Yahoo! (http://mail.yahoo.com), and AOL (www.aol.com), let you send and receive e-mail directly from a Web site. To check or send e-mail, you visit the Web site, enter your name and password, and begin trawling through your waiting e-mail messages.

• Advantages Of Web Based E-Mail: Web-based programs let you access your e-mail from any PC that’s connected to the Internet, be it in your home, in a hotel, or at a friend’s house. Web-based e-mail programs also come in handy if you own several PCs: All your mail stays in one place, rather than being scattered between your desktop and laptop PC.
• Dis Advantages Of Web Based E-Mail: Because your e-mail lives on the Web, not on your own PC, you can’t browse your e-mail unless you’re connected to the Internet. If the Internet is down, or your laptop is out of range of a wireless connection, you can’t look up that phone number your friend e-mailed you last week.

Your e-mail is more difficult to back up. Finally, most Web-based e-mail services pay their way by stuffing ads alongside your e-mail.

If you’re curious about Web-based e-mail, Google’s Gmail easily wins as my favorite. It’s fairly easy to set up, automatically filters out most of the spam, works with several mobile phones, and gives you 7GB of storage space.

Plus, Gmail is expandable. You can set it up to fetch and store e-mail from your other e-mail addresses, if you want. Gmail’s search feature works as quickly and efficiently as Google’s Web search. It lets you receive file attachments up to 20MB — more than enough for a handful of full-size digital photos. One more thing: Gmail is free.

Now, lets see where do the PC-based e-mail programs stand. If you’ve worked with Windows before, you’re probably familiar with one of its built-in e-mail programs: either Outlook Express or Vista’s Windows Mail.

These programs store your e-mail on your own PC rather than on a Web site.

• Advantages Of Windows Based E-Mail Clients: Many e-mail programs that run on a PC, including Windows Live Mail, can send and receive e-mail from addresses other than their own. (For example, if you already have an AOL e-mail address, you can set up Windows Live Mail to send and receive e-mail from that address, all without ever creating a Windows Live Mail address.)

Also, unlike Web sites, which sometimes change their menus, e-mail programs stay the same, letting you grow familiar with the user interface and the controls.

• Dis Advantages Of Windows Based E-Mail Clients: PC-based e-mail programs are more difficult to set up. They don’t work with all e-mail addresses, because some unfriendly companies like Yahoo! make you pay for the  privilege of sending or receiving e-mail through a program rather than through their Web site. Ok, one should never forget that you need to activate pop3 configuration in your Web Based E-mail to operate it from windows based application.

Although Windows Live Mail works much like both Windows XP’s Outlook Express and Windows Vista’s Windows Mail, it’s certainly not the only free e-mail program. Its biggest competition comes from Thunderbird (www.mozilla.com/thunderbird), released by the same people behind the Firefox Web browser.

Also you can get Microsoft Office Outlook when you can pay that huge price for it. If you’re not happy with Windows Live Mail but still want an e-mail program living on your PC, try Thunderbird (www.getthunderbird.com).

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Where Is The E-Mail Button In Internet Explorer 9

Where Is The E-Mail Button In Internet Explorer 9

By   21:56   1 comment:

Internet Explorer 9 provides the best web experience for Windows. But if you have familiar with the previous version of Internet Explorer for sending emails with a button click, you will find the email button missing in the new Internet Explorer 9. What happened to the email button in Internet Explorer 9? And How do we enable it?

E-mail button is part of the command bar which is not enabled by default on Internet Explorer 9. The command bar contains the following buttons - Home, Email, Print, and RSS. The command bar also contains menu drop downs for - Page, Safety, Tools, and Help. You can enable the command bar by pressing the ALT button then View>Toolbars>Command Bar.

Or if you want to bring the menu bar for some temporary reason, simply press Alt Button on your keyboard, and its up there for you.

The email action is also available as a browser accelerator, and is visible when you right click on a web page. The default option says Email with Windows Live for example, but similar options maybe available from other websites.

For additional information on Showing and Hiding toolbars in Internet Explorer 9, visit the following link:
http://windows.microsoft.com/en-US/internet-explorer/help/ie-9/where-are-the-favorites-command-and-status-bars

Internet Explorer 9 provides the best web experience for Windows. Here are the top reasons why you should get it today. Read more: http://www.bench3.com/2011/03/9-reasons-to-get-internet-explorer-9.html

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Shrink And Compact Outlook PST File

Shrink And Compact Outlook PST File

By   12:39   2 comments:

This article describes how to compact the personal folders (.pst) files in Microsoft Outlook, to eliminate deleted item space and recover room on your hard disk.

To conserve space on your hard disk, you can delete unwanted items from the various .pst folders, and then compact the files to make them smaller.

When you delete the unwanted items from each folder, it only moves them to the Deleted Items folder, which is in the same file. You must delete the items from the Deleted Items folder to permanently delete them so that Outlook can compact the file.

The compacting process does not remove all the free space from the file. It leaves either 16 kilobytes (KB) or 4 percent of the file size (before compacting), whichever is greater.

To be compacted, a file must meet the following requirements:

• The file must be 16 KB or larger.
• The file must have at least 16 KB of space freed since the last time it was compacted.

You can start Outlook file compaction manually, or run it automatically in the background.

Automatic Background Compaction

Personal folders (.pst) files that are not on your computer may require manual compaction because of interactions between the computer where the .pst files are stored and your computer.

Automatic compaction takes place as an idle task in the background. The following conditions must be true for this background task to take place:

• Outlook must be running.
• The computer must not be engaged in other CPU-intensive tasks such as copying or downloading files.

How to Manually Start PST Compaction

• On the File menu, click Data File Management.
• Click the personal folders (.pst) files that you want to compact, and then click Settings.

For Windows Vista, the default path of .pst files is drive:\Users\user\AppData\Local\Microsoft\Outlook. For Microsoft Windows XP or Microsoft Windows Server 2003, the default path of .pst files is drive:\Documents and Settings\user\Local Settings\Application Data\Microsoft\Outlook.

• Click Compact Now, click OK, and then click Close.

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Search Not Finding Items In Outlook | Rebuild Search Index

Search Not Finding Items In Outlook | Rebuild Search Index

By   11:48   No comments:

If searches in Microsoft Office Outlook don't locate the items you're looking for, the most common reason is that the indexing of your Outlook data files is incomplete. Also, if you or your organization are using encryption for message security, this can prevent some of your e-mail messages from being found during a search.

Instant Search is enabled, but when you search for items in Outlook, no search results appear, or the ones that do appear don't match your search criteria. If you are not sure if Search is enabled, find out more about enabling Instant Search.

The indexing of your data files might not be complete. Indexing is what enables the Instant Search feature to quickly locate items. When you first start using Instant Search, Outlook needs to index your data files to provide fast and complete search results. This process might take several minutes.

See Resolving indexing issues below.

You are searching for messages that are clear-signed (a method of encryption) and you are searching in either a Personal Folders file (.pst) (Personal Folders file (.pst): Data file that stores your messages and other items on your computer. You can assign a .pst file to be the default delivery location for e-mail messages. You can use a .pst to organize and back up items for safekeeping.) or Offline Folder files (.ost) (Offline Folder file: The file on your hard disk that contains offline folders. The offline folder file has an .ost extension. You can create it automatically when you set up Outlook or when you first make a folder available offline.) file for these items.

This might occur if you are using either Windows Desktop Search (WDS) or Outlook (Instant Search or Advanced Find) to search for the messages.

Resolving indexing issues

Verify that your Outlook data files can be indexed

Outlook indexes the following data files:

• Personal Folders files (.pst) (Personal Folders file (.pst): Data file that stores your messages and other items on your computer. You can assign a .pst file to be the default delivery location for e-mail messages. You can use a .pst to organize and back up items for safekeeping.)
• Offline Folder files (.ost) (Offline Folder file: The file on your hard disk that contains offline folders. The offline folder file has an .ost extension. You can create it automatically when you set up Outlook or when you first make a folder available offline.)

This includes Microsoft Windows Live Mail, IMAP, and POP e-mail accounts. If you use a Microsoft Exchange account (much more common in business e-mail systems than in a home or personal account), you must be connected to the server running Exchange and use Cached Exchange Mode for Instant Search to index your messages. Cached Exchange Mode uses an Offline Folders file (.ost) to save your information on your computer. To verify which data files are being indexed, do the following:

• On the Tools menu, point to Instant Search, and then click Search Options.

Alternatively, click the arrow in the Instant Search pane, and then click Search Options on the menu.

• Under Indexing, verify that the data files that you want to include in your search are selected in the Index messages in these data files list.

Verify that indexing is complete

To verify the indexing status, do the following:

• On the Tools menu, point to Instant Search, and then click Indexing Status.

Alternatively, click the arrow in the Instant Search pane, and then click Indexing Status on the menu.

• Verify that the dialog box reports 0 items remaining. If not, indexing is not complete and needs to finish before all of your Outlook items can be searched.

Indexing Status reports "0 items remaining," however, search results are not correct

If the Indexing Status reports 0 items remaining and Instant Search is still not returning the correct search results, exit Outlook and restart your computer. When you start Outlook again, verify that Outlook is indexing your items properly by doing the following:

• On the Tools menu, point to Instant Search, and then click Indexing Status.

Alternatively, click the arrow in the Instant Search pane, and then click Indexing Status on the menu.

• Verify that the number of items in the Indexing Status dialog box has increased. If the number has not increased, you must wait until indexing is complete for the results.

I restarted my computer, and Instant Search still doesn't return the correct results

If you aren't getting results after restarting, the next step is to rebuild your search catalog. The search catalog is a file where all of your Outlook and Microsoft Windows items are indexed.

Rebuild The Entire Search Catalog:

To rebuild your search catalog, do the following:

• Exit Outlook.
• In Microsoft Windows, click the Start button, and then click Control Panel.

Do one of the following:

• Windows Vista:    

Click System Maintenance, and then click Indexing Options. Note   In Classic view, double-click Indexing Options.

• Microsoft Windows XP

Under See Also, click Other Control Panel Options, and then click Indexing Options.

Note   In Classic view, double-click Indexing Options.

• Click Advanced.
• Click Rebuild.
• Restart Outlook.

Resolving clear-signed message issues

If a clear-signed message is stored in a Personal Folders files (.pst) (Personal Folders file (.pst): Data file that stores your messages and other items on your computer. You can assign a .pst file to be the default delivery location for e-mail messages. You can use a .pst to organize and back up items for safekeeping.) or an Offline Folder files (.ost) (Offline Folder file: The file on your hard disk that contains offline folders. The offline folder file has an .ost extension. You can create it automatically when you set up Outlook or when you first make a folder available offline.), Outlook Instant Search (and Windows Desktop Search) will not be able to find it. The way that Outlook encrypts, or "packages," the body text of a message when signed using clear-sign encryption technology renders the message text unsearchable.

You can use the following steps however, to find out if the file location is part of the problem.

Determine if you are searching a .pst or .ost.

• In your Inbox, click the single arrow next to the Search All Mail Items box.
• Click Search Options.
• In the Indexing section, see if the following check boxes are selected:

Personal Folders

Mailbox - <your name>

---

• If you think that the messages are stored in other data files besides a .pst or the .ost, clear the check boxes (if necessary) and then try your search again.

If you are searching a data file other than a .pst or an .ost, and Instant Search still isn't finding the messages, see if you have your Outlook e-mail account set to use Cached Exchange Mode. If so, turn off Cached Exchanged Mode and then try your search again.

• On the Tools menu, click Account Settings.
• On the E-mail tab, click the Exchange account, and then click Change.
• Under Microsoft Exchange server, clear the Use Cached Exchange Mode check box.
• Exit and restart Outlook.

Once Cached Exchange Mode is turned off, if you still aren't getting the search results you expect, try using a different Outlook profile. If you don't have another profile set up, you can create one. In each case, you must turn off Cached Exchange Mode as described in the procedure above.

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Email Security Problems | Where It Starts

Email Security Problems | Where It Starts

By   08:06   No comments:

You may be wondering when does the security problems are introduced. The answer is that they are usually introduced by the MUA. It’s a tool / software that we use to compose mails.

When you create an e-mail message, the client software you use is called a Mail User Agent (MUA). When you send your message, you send it to a server called a Mail Transfer Agent (MTA).  An MTA is responsible for transferring your message to a single server or collection of additional MTA servers, where it is finally delivered. The server that holds the message so that it can be read is called a Mail Delivery Agent (MDA). Your friend can then use his or her MUA to communicate with the MDA to download your message. The message is then delivered to an MDA, where the receiving MUA downloads the message.

There are several reasons for this:

• MUA software, such as Netscape Messenger, is designed for convenience rather than security.
• The software is often upgraded, quickly produced, and is not meant to conceal information.
• The applications are often used by naïve end-users who use default settings.
• When the MUA logs in to the MDA POP3 or IMAP server, authentication information is often sent in clear text format. In other words, the password information is not encrypted, and can be sniffed off the Internet by malicious users.
• Users will often double-click an e-mail attachment without knowing its origin. If this attachment contains malicious code, a chain reaction will occur, which usually involves having the MUA send unsolicited messages to other MUAs. The result is an everincreasing stream of traffic that can bog down the sending servers (the MTAs), as well as the MDA.

It is possible for problems to be introduced at the MTA level, as well as at the MDA level. But the major concern is just from the user side.

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What Do Hackers Do

What Do Hackers Do

By   21:35   No comments:

Today, mainstream usage of “hacker” mostly refers to computer criminals, due to the mass media usage of the word since the 1980s. This includes what hacker slang calls “script kiddies,” people breaking into computers using programs written by others, with very little knowledge about the way they work.

Truly talented hackers know a great deal about the following:

1. Programming languages, such as C, C++, Java, Perl, JavaScript, and VBScript.
2. How operating systems work. A serious security professional or hacker understands not only how to click the right spot on an interface, but also understands what happens under the hood when that interface is clicked.
3. The history of local-area-network (LAN)- and Internet-based services, such as the Network File System (NFS), Web servers, Server Message Block (SMB, which is what allows Microsoft systems to share file and printing services), and of course e-mail servers.
4. Many hackers attack the protocols used in networks. The Internet uses Transmission Control Protocol/Internet Protocol (TCP/IP), which is a fast, efficient, and powerful transport and addressing method. This protocol is in fact an entire suite of protocols. Some of these include Telnet, DNS, the File Transfer Protocol (FTP), and all protocols associated with e-mail servers, which include the Simple Mail Transfer Protocol (SMTP), Post Office Protocol 3 (POP3), and the Internet Messaging Application Protocol (IMAP).
5. How applications interact with each other. Today’s operating systems contain components that allow applications to “talk” to each other efficiently. For example, using Microsoft’s Component Object Model (COM) and other technologies, one application, such as Word, can send commands to others on the local machine, or even on remote machines. Hackers understand these subtle relationships, and craft applications to take advantage of them.

A talented hacker can quickly create powerful scripts in order to exploit a system.

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Steps To Export E‑Mail Contacts And Calendars From Outlook And WIndows Mail

Steps To Export E‑Mail Contacts And Calendars From Outlook And WIndows Mail

By   14:48   No comments:

Exporting your e‑mail, contacts, and calendars:  Follow the steps below to manually export your e‑mail, contacts, and calendars from Outlook Express or Windows Mail before you upgrade to Windows 7.

Outlook Express

1. The folder that contains the Outlook Express messages is marked as a hidden folder in Windows. To view this hidden folder, click Start, and then click Control Panel. Click Appearance and Themes, and then click Folder Options. Click the View tab, and under Hidden files and folders, click Show hidden files and folders.
2. Locate the folder named Outlook Express. In Windows XP, this folder is located here by default: C:\Documents and Settings\your user name\Local Settings\Application Data\Identities\ {your Windows user identity number} \Microsoft\Outlook Express.
3. Copy the Outlook Express folder and all its contents to an external location, like an external hard drive or USB flash drive.

The Windows user identity number is different for every user. It will be inside brackets and look similar to this sample number: {8389CA60-ED34-11DB-95EE-10AE55D89593}.

If Windows XP is installed on another hard disk location other than your C: drive, use that drive letter instead of C: when searching for your Outlook Express folder.

Outlook Express stores your messages in a folder that contains several different .dbx files. These files (folders.dbx, inbox.dbx, outbox.dbx) contain all your messages. Windows Live Mail cannot import any of these files individually; you must import the entire Outlook Express folder.

Windows Mail:

1. Create an empty folder on your desktop.
2. Open Windows Mail.
3. Click File, click Export, and then click Messages.
4. Click Microsoft‌ Windows‍ Mail‍, and then click Next.
5. Click Browse and navigate to the folder on your desktop that you created.
6. Click Select Folder, and then click Next.
7. Click All folders, and then click Next.
8. Wait for the export to complete and then click Finish.

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Using Outlook In Windows 7

Using Outlook In Windows 7

By   12:37   No comments:

Trying to download Outlook Express in Windows Vista or Windows 7? Outlook Express isn't available in Windows Vista or Windows 7—you can't download it or run it on either version of Windows. However, you can install an e‑mail program from another company or use Windows Live Mail—a free program that is part of Windows Live Essentials. 

Windows Live Mail works with most e‑mail accounts, and you can import your e‑mail, contacts, and calendar from Outlook Express into Windows Live Mail. Windows Live Mail puts all of your e‑mail in one place.

Windows Live Mail is one of the free Windows Live services from Microsoft. It is an email program that you install on your PC. It’s like Windows Mail in your Windows Vista, Outlook Express on Windows XP, and Mozilla’s Thunderbird.  

Windows Live Mail puts all your e‑mail in one place. Windows Live Mail might already be installed on your computer. To check if it's installed, click the Start button , type Windows Live Mail, and see if it appears in the results. If it does appear, see Importing your e‑mail, contacts, and calendar into Windows Live Mail for help setting it up. Read More: Access Your Multipe E-Mail Account From One Place

If it doesn't appear, you can download and install Windows Live Essentials to get Windows Live Mail

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Automatically Send Or Receive E-Mail At Startup In Outlook

Automatically Send Or Receive E-Mail At Startup In Outlook

By   09:42   No comments:

By default, when you start Microsoft Outlook, it Automatically Send Or Received E-Mail At Startup. However, sometimes Outlook does not automatically perform a send and receive operation to download messages from the server. This behavior can occur because of a damaged Send/Receive group within Outlook.

To resolve this behavior, create a new Send/Receive group in Outlook:

1. On the Tools menu, point to Send/Receive Settings, and then click Define Send/Receive Groups
2. Under Group Name, click the group, and then click Copy.
3. Under Send/Receive Group Name, type the new group name, and then click OK.
4. Under Group Name, click the old group name.
5. Under both When Outlook is Online and When Outlook is Offline, click to clear the check box for Include this group in Send/Receive (F9).
6. Click Close.
7. Quit Outlook, and then restart Outlook.

Outlook 2010

To resolve this behavior, create a new Send/Receive group in Outlook:

1. Click File, and then click Options.
2. Click the Advanced tab.
3. In the Find Send and Recieve section, click Send/Recieve.
4. Under Group Name, click the group, and then click Copy.
5. Under Send/Receive Group Name, type the new group name, and then click OK.
6. Under Group Name, click the old group name.
7. Under both When Outlook is Online and When Outlook is Offline, click to clear the check box for Include this group in Send/Receive (F9).
8. Click Close.
9. Quit Outlook, and then restart Outlook.

Note: When you are using laptop, and if you want to save your laptop battery life, then adjust your send and receive accordingly so as outlook will not attempt send receive when running offline... Read More

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Fix "Here You Are" Email Worm

Fix "Here You Are" Email Worm

By   09:45   1 comment:

“Here You Are” is the latest E-Mail Threat circulating around the internet in recent times. The subject of the Email will be "Here Yor Are". Effectively, the way it tricks to infect you, it appear to link be a link to PDF, but in reality, is an executable file. Once infected, then worm will automatically send email to your entire contact list and infect more systems.

Mr. Vasim Memon, working as technical guy in India has created a batch file that will solve this problem. This file will automatically perform some cleanup task in all affected areas and will make you feel happy; here is link to download the batch file.

And incase if you want to experiment and want to remove the worm mannually, here are the steps you need to follow. All The Best!

First of all kill below process: –

1. %windows%\system\updates.exe
2. %windows%\csrss.exe
3. %windows%\ff.exe
4. %windows%\gc.exe
5. %windows%\hst.iq
6. %windows%\ie.exe
7. %windows%\im.exe
8. %windows%\op.exe
9. %windows%\pspv.exe
10. %windows%\rd.exe
11. %windows%\re.exe
12. %windows%\re.iq
13. %windows%\tryme1.exe
14. %windows%\vb.vbs
15. %system%\SendEmail.dll

Note: How to find the processes that are currently running. And If you want delete any running process, Press Ctrl+Alt+Del The Same Time and click on taskbar - Processes. 

And then delete below registry entries: – 

Warning: before you try to modify windows registry, learn how to backup windows registry. Also try to have a backup of your registry at this stage before you proceed. Read More On How To Backup Windows Registry.

• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options0hoeav.com
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Optionsw.com
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\360rpt.ExE
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\360safe.ExE
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\360safebox.ExE
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\360tray.ExE
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\6.bat
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\6fnlpetp.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\6×8be16.cmd
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\BIOSREad.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\BdSurvey.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\CaVCmd.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\CavaUd.ExE
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\Cavapp.ExE
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\a2cmd.ExE
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\a2free.ExE
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\a2service.ExE
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\a2upd.ExE
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\aNtIaRP.ExE
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\aNtS.ExE
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\aPVxdWIN.ExE
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\aVCONSOL.ExE
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\aVENGINE.ExE
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\aVP32.ExE
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\aVPCC.ExE
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\aVPM.ExE
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\abk.bat
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\adobe Gamma Loader.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\algsrvs.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\algssl.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\angry.bat
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\anti-trojan.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\antihost.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\apu-0607g.xml
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\apu.stt
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\arSwp.ExE
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\ashEnhcd.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\ashLogV.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\ashMaiSv.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\ashPopWz.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\ashQuick.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\ashServ.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\ashSkPcc.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\ashUpd.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\ashWebSv.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\ashdisp.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\ast.ExE
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\aswBoot.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\aswRegSvr.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\aswUpdSv.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\autoRun.ExE
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\autoRunKiller.ExE
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\autorun.bin
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\autorun.ini
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\autorun.reg
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\autorun.txt
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\autorun.wsh
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\autoruns.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\autorunsc.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avMonitor.ExE
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avadmin.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avastSS.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avcenter.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avciman.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avconfig.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avgamsvr.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avgas.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avgcc.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avgcc32.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avgemc.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avginet.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avgnt.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avgrssvc.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avgrsx.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avgscan.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avgscanx.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avgserv.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avguard.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avgupsvc.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avgw.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avgwdsvc.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avltd.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avmailc.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avnotify.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avp.com
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avp.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avscan.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\avzkrnl.dll
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\bad1.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\bad2.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\bad3.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\bdagent.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\bdsubwiz.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\blackd.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\blackice.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\caiss.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\caissdt.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\catcache.dat
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\cauninst.exe
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Image File Execution Options\cavasm.ExE

And restore the following registry keys back to their defaults

• HKLM\SOFTWARE\Microsoft\Windows\CurrentVersion\policies\system
• EnableLUA=dword:00000000 to EnableLUA=dword:00000001
• HKLM\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Winlogon
• Shell= Explorer.exe %windows%\csrss.exe to Shell=Explorer.exe

No doubt, you have to do lot of manual work. This file will automatically perform some cleanup task in all affected areas and will make you feel happy; here is the link to download the batch file.

Reference: http://systadmin.wordpress.com/2010/09/17/here-you-are-worm-removal-tool-%E2%80%93-email-worm-solution/

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Why You Must Avoid Chain Mails

Why You Must Avoid Chain Mails

By   13:37   No comments:

Most of us receive chain mails from friends or from unknown persons. Chain mails are those non-business mails that travel from person to person across the globe. Many times chain mails contain jokes, puzzles and emotionally manipulative stories tempting you to forward the mail to your other friends. Some mails explicitly urge you to forward the mails to many others by exploiting superstition to threaten the recipient with bad luck if he or she "breaks the chain".

Here is a quick list of major types of chain emails which you may receive:

• Jokes, Puzzles and Trivia
• Images of God demanding furthercirculation
• Email Warnings and Hoax Mails
• Save someone who is sick
• Stories on Terrorism, Politicsand Economic Slump/revival
• Campaigns and Petitions for Politicalor Social cause

PLEASE do not respond to such mails, even for "unsubscribing" which they will mention at the end of the mail. The moment you respond to them by "unsubscribing", they capture your email address and they know that this is a genuine and live address. And that is how you get more spam and chain mails.

So, next time you get such a chain mail, delete it straight away. Chain mails generate unnecessary mail traffic adversely impacting urgent business mails.

Emails are a great utility. Providing a secure mail system involves significant investments. Hence, let us use the mail system for the best benefit.

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Deleting An Email Account From Your iPhone

Deleting An Email Account From Your iPhone

By   20:06   No comments:

The iPhone is all about staying in touch with people, via phone calls or text messaging, for example. One of the most popular ways to communicate with others is through email messages.

You can send and receive email messages from your existing email accounts using your iPhone, but before you’ll be able to do so, you’ll need to configure your email account to work with your iPhone. Read more: http://www.bench3.com/2010/08/setting-up-email-account-in-iphone.html#ixzz0xoi2WKmV 

Deleting an Email Account from Your iPhone

To delete an email account on your iPhone that you no longer use (or don’t want to appear), do this:

 

Figure: A typical email account screen

1. From the Home screen, tap Settings. The Settings screen appears.
2. Tap Mail, Contacts, Calendars. The Mail, Contacts, Calendars screen appears (see Figure above).
3. Tap the name of the account you want to delete. That account’s screen appears.
4. Scroll down and tap Delete Account, as shown in Figure 32-5. Another Delete Account button appears.
5. Tap Delete Account. 
6. Press the Home button

You need to use the "The Settings application" What To set up an email account on your iPhone. Read more: http://www.bench3.com/2010/08/setting-up-email-account-in-iphone.html#ixzz0xoiVifYT 

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Setting Up An Email Account In iPhone

Setting Up An Email Account In iPhone

By   19:45   No comments:

The iPhone is all about staying in touch with people, via phone calls or text messaging, for example. One of the most popular ways to communicate with others is through email messages.

You can send and receive email messages from your existing email accounts using your iPhone, but before you’ll be able to do so, you’ll need to configure your email account to work with your iPhone.

You can set up any type of email account to work with your iPhone. However, your iPhone already knows how to connect to the following types of email accounts, so they’re the easiest to set up:

• AOL
• Gmail
• Yahoo! Mail
• Microsoft Exchange
• MobileMe

If you need to set up an email account that iPhone doesn’t already support, you may need to find your Post Office Protocol (POP) or Internet Message Access Protocol (IMAP) server names. If that confuses you, ask your Internet/email service provider for help.

You need to use the "The Settings application" What To set up an email account on your iPhone.

Configuring Your iPhone for Your Email Account

If you have an email account, you’ll be able to set it up on your iPhone so that you don’t miss any email messages. To set up an email account, do this:

• From the Home screen, tap Settings. The Settings screen appears.
• Tap Mail, Contacts, Calendars. The Mail, Contacts, Calendars screen appears, as shown in Figure 1.

Figure 1: The Mail, Contacts, Calendars screen lets you add a new email account.

• Tap Add Account in the Accounts category. The Add Account screen appears, as shown in Figure 2.

Figure 2: The Add Account screen lets you choose the type of email account to set up.

• Tap the account type, such as AOL or MobileMe. If your email account doesn’t appear in the list, tap Other. A New Account screen appears, as shown in Figure 3.

Figure 3: The New Account screen lets you define your account information.

• Tap the Name text box. A virtual keyboard appears.
• Type the name that you want others to see associated with your email address. The name you use should be descriptive, such as your actual name or a nickname.
• Tap the Address text box and type your email address.
• Tap the Password text box and enter your email access password.
• (Optional) Tap the Description text box and enter a brief description of your email account, such as My Work Account or Secret Account.
• Tap Save in the upper-right corner of the screen.
• If you are setting up an email account that your iPhone doesn’t already recognize, another screen appears, asking for an incoming and outgoing server name, as shown in Figure 4. 

Figure 4: For some email accounts, you may need to type the host name of the incoming mail server.

You’ll need to get this information from an administrator or the company in charge of your email account.

1. Tap the IMAP or POP tab, depending on the type of email account you want to add. (If you have no idea what an IMAP or POP account is, ask your email company for help.)
2. Enter the incoming and outgoing server names (scroll down to see the outgoing server fields) and tap Save. If everything works correctly, your iPhone should be ready to send and receive email.
3. Press the Home button to return to the Home screen.

After you’ve created at least one email account, you can access it at any time by pressing the Home button and then tapping the Mail icon at the bottom of the screen. If you’ve created multiple email accounts, you’ll need to select which account to use.

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Spam E-Mail From Your Own E-Mail Address

Spam E-Mail From Your Own E-Mail Address

By   09:25   No comments:

Recently I have noticed that spam emails with my email address are being delivered to myself in my in-box. How I can stop this from happening.  Also, I don't use that email address outside of work.

The e-mail isn't actually coming from your account. E-mail standards support, for whatever reason, displaying fake e-mail addresses as the sender. Modern e-mail clients (e.g. Gmail) will display the e-mail address listed as the sender, but will append a message saying that the e-mail likely didn't come from who it said it did.

Spam sites are common in doing this, instead of displaying a legitimate e-mail address (because it's not coming from a legitimate e-mail address or server).

All in all, it's nothing to worry about. No spam is leaving your account, and e-mail clients are capable of distinguishing the actual server. You'll find no legal troubles or any such thing. The e-mail itself says "From: your-email@address.com" but also contains the unalterable IP address of the sender. 

If the IP address doesn't match address.com's server IP address, then it provably didn't come from whom it said it did. Thus how clients such as Gmail determine whether or not the sender is legit, and thus will prevent anyone from blaming you for sending the e-mail.

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